[Ciimplementer] Clerkship Events Recording

Robin Rivest rivest at oakland.edu
Tue Sep 15 14:20:56 UTC 2015

I can share that we use both individual events and Bulk Events for our
Clerkships.  Bulk Events are typically used to capture hours only and are
things that occur at some point during the rotation, but not on a set day
or time.  Or, like mentioned in your scenario, they are used to capture
activities that occur daily, so rather than create 30 events, we create 1
to capture the total number of hours.  I am not sure that a standard could
be developed, necessarily because in my mind it depends on what level of
tracking is required to meet a standard or multiple standards (#1), but
also at what level each school prefers to track the information internally
(#2).  Some schools use their CI data to track room usage, or instructor
participation, or as you mentioned # of events, for example, so in those
instances you would want to get the data down to the event level, even if
it's repeated daily.  If you're not attempting to track additional types of
information than 1 event may suffice for hours.

I hope this information is helpful.

On Sat, Sep 12, 2015 at 12:34 AM, Chen, Ye (yc5x) <
yc5x at eservices.virginia.edu> wrote:

> Terri,
> You are right. The problem is the number of events if we combine them. Our
> dean reviewed the report, she had questions about the number of events.
> Like the example I mentioned, it is supposed to have 20 events for patient
> presentation, but it only showed one because I combined them into one.
> If AAMC is going to use number of events to do some statistic analysis on
> something, it is better to have standard requirement. Either split or
> combine, all schools follow one rule.
> Since you have not documented this part yet, I will see how much work
> involved to split them. I will try to split them.
> Thanks
> Ye
> From: Terri Cameron <tcameron at aamc.org>
> Date: Friday, September 11, 2015 8:24 PM
> To: Ye Chen <yc5x at eservices.virginia.edu>, "'ciimplementer at medbiq.org'" <
> ciimplementer at medbiq.org>
> Subject: RE: Clerkship Events Recording
> Hi, Ye. This is something we have not documented well. My initial thought
> was to combine events as you describe, since that was the most efficient
> way to do it. And that works if we are reporting time (hours).
> If we are reporting events, however, combining into one event provides a
> less accurate accounting of the number of events where the instructional
> method occurs.
> At this point, I am guessing that these types of events are bring entered
> both ways, so it does not matter which you use, as long as your Curriculum
> Dean is OK with the Verification Report.
> We do need a Best Practice on this, so I would appreciate hearing other
> opinions.
> Terri
> Terri Cameron, MA
> Director of Curriculum Programs
> Association of American Medical Colleges
> 655 K Street, Washington, DC 20001
> 217-891-2076 | tcameron at aamc.org | aamc.org/cir
> -----Original Message-----
> *From: *Chen, Ye (yc5x) [yc5x at eservices.virginia.edu]
> *Sent: *Friday, September 11, 2015 04:06 PM Eastern Standard Time
> *To: *Terri Cameron; 'ciimplementer at medbiq.org'
> *Subject: *Clerkship Events Recording
> Terri  & others,
> I am working on our school CI report. I have a question. We found we did
> not record Patient Presentation event in clerkship. I need to add them in.
> I was told the patient presentation happened every day per student. Each
> student will present 10 minutes for instance.  For a 2 weeks clerkship, it
> will be 10 days.
> Can I record one event for total 10*10 days =100 minutes for patient
> presentation? Or I have to record 10 events for patient presentation, each
> event has 10 minutes?
> There are  a lot of such similar situation, like ward rounds, clinical
> experience-inpatient. Some of them, I just combined into one event. If that
> is not right, I have to split them into several events.
> Thanks
> Ye
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Robin Rivest, M.Ed., MBA
Director of Curriculum Data Management

Oakland University William Beaumont School of Medicine
2200 North Squirrel Road
504 O'Dowd Hall
Rochester, MI  48309-4401
phone: (248) 370-4859
rivest at oakland.edu
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